Your workflows run on documents.
We make them run on intelligence.
easybits finds where AI creates real value in your operations, builds it in weeks, and connects it to the systems you already run. No consultancy delays. No migration risk. No engineering team required.
The AI Opportunity Right Now
Every Business Hears About AI.
Almost None Have Put It to Work.
The companies winning the next decade are not the ones with the biggest budgets. They are the ones implementing AI correctly, before their competitors do.
McKinsey GCC AI Report · Ardent Partners, APQC and IOFM
We Work Alongside You. From Design to Go-Live.
Not a SaaS subscription you figure out alone. We analyze your workflows, design the automation, and build it inside your operations. Hands on, start to finish.
Results in Weeks, Not Months
Traditional consultancies take 6 to 12 months before anything goes live. Our clients typically reach a working proof of concept on their real data in 3 weeks.
Your Team Gets More Done
AI does not replace your workforce. It eliminates the repetitive work that slows them down. Same team, dramatically more volume, fewer errors in less time.
Free Automation Scan
See What Your Business Could Automate
Tell us your company and sector. You get back the processes most worth automating in a business like yours, mapped to how your industry actually runs.
No sign-up. We do not store what you type here.
Scan complete
Where the time goes in a business like yours
Want this mapped against your own numbers?
In a 20 minute call we go through your actual volumes and tools, and tell you which of these is worth building first. No deck, no pitch.
The scan is not reachable right now
Nothing lost on your side. Tell us about your setup directly and we will map the opportunities with you.
The Alternatives Are Broken
Three Options. All Painful.
All Still Too Common.
Before easybits, every company with document-heavy operations faced the same three bad choices. Most are still choosing between them.
Large Consultancies
Custom AI implementations from major firms take 6 to 12 months and arrive with maintenance contracts that never end. You pay hundreds of thousands before you see a single live result.
€100,000 to €500,000 per projectGartner 2024 and Leanware market benchmarkingOutsourced Data Entry Teams
BPO teams deliver manual work at significant monthly cost, with error rates that compound over time. Scaling means more people and more cost.
€3,000 to €10,000 per monthiSuporta and Text.com comparative pricingInternal Manual Processing
Your own staff reading invoices, purchase orders, contracts, and reports, then typing everything into systems by hand. Hours disappear every day. Errors are invisible until they cost you.
Hidden cost: hours and errors every dayAPQC Process Benchmarking 2025How easybits Is Different
Nothing Gets Replaced.
Everything Gets Smarter.
Your ERP, CRM, spreadsheets, and legacy systems all stay. We build the intelligent layer that connects them.
Multi-System Integration
Every system you depend on stays in place. We build the layer that makes data flow between them automatically.
Any Document, Any Format
PDFs, scans, photos, emails, portal uploads. Arabic, English, French, and 15+ languages supported. If your suppliers send it, we can process it.
Scales Without Adding Headcount
Whether you process 100 documents or 100,000, your headcount stays the same. The system handles extraction and routing while your team focuses on decisions.
How We Work
We Design It, Build It,
and Hand It to You Running.
Every implementation follows the same three stages. Automation built into your systems, live in weeks. AI is evolving fast. The companies that win are not chasing every trend. They are deploying where it actually works.
Discovery
We map your document workflows, find the highest-impact processes, and design the automation architecture. You understand exactly what we are building before we build it.
Proof of Concept
A live system processing your actual documents with real output you can verify. We prove it works on your terms before you commit to anything further.
Production
The proof of concept becomes your live production system. We connect it to your existing infrastructure, train your team, and stay on to support and scale. Yours to run.
Any Document Format
PDF, Excel, scanned images, emails, photos
Over 15 Languages, Native
Multilingual extraction in over 15 languages, without additional configuration
Legacy System Integration
Oracle, SAP, any ERP, CRM, custom portals
Validated Structured Output
Clean data, full audit trail, zero manual cleanup
Automated Routing
Documents flow directly into your existing workflows
Built and Running in Production
Workflows We Have Automated.
Problems We Have Solved.
These are not prototypes or demos. Each one is a production system delivering results today inside a real business operation.
Purchase Order Processing
60+ line items across 10 pages. Standard tools miss rows, mix quantities, and fabricate values. Staff verify every field by hand.
Invoice and Payment Reconciliation
Invoices arrive by email, receipts via messaging apps, bank statements as downloads. Nothing connects. Finance matches everything by hand.
Multilingual Product Catalog Ingestion
Product data arrives in Arabic, English, and over 15 languages across Excel files, PDFs, and scanned price lists with different structures every time. Thousands of records re-entered manually.
Insurance Claims Processing
Claims arrive as photos, scans, PDFs, and portal uploads. Each format requires a different manual process. One Top 100 insurer spent 10 days per claim.
Why easybits
Consultancy Results.
SaaS Pricing. Weeks, Not Months.
easybits delivers what large consultancies promise but without the 12-month wait, the million-dirham budget, or the team of engineers you have to hire and manage afterward. For over 24,000 SMEs in the region, this is finally an accessible path to real AI advantage.
Finance and Operations
More than 20 of our processes now run on easybits automations. Reconciliation is fully automated, errors in new item creation are down 75%, and every step is auditable. The savings in time and money are significant, and the return on investment has been excellent.
Property Management
We work with 40 property managers who all struggle with the same problem: documents get scanned, but the DMS has no idea what it is looking at. easybits solved that completely. The classification accuracy is remarkable, and the integration into EcoDMS was seamless. This is the kind of automation our clients have been waiting years for.
Insurance and Claims Processing
easybits gave us the toolkit to deploy our hardest use cases fast. We took document-heavy processes that were breaking our operations and turned them into structured, automated workflows connected directly to our existing systems. The speed from proof of concept to production was unlike anything we had seen from a technology partner before.
Built on Trust
Security and Compliance From Day One
As a German company, data protection is the foundation we built on, not a feature we added later.
German Infrastructure
All processing runs on European servers. Your documents never leave the continent. Data residency is guaranteed by law.
Zero Data Retention
Documents are deleted immediately after extraction completes. No copies, no cache, no retention period of any kind.
GDPR Compliant
We operate under the world's strictest data protection regulation. Compliance is built into every process and every deployment.
Full Audit Trail
Every extraction field is visible, typed, and validated. No black box. Every decision the system makes is explainable and logged.
Start the Conversation
Start With a Map.
Build What Matters.
We identify your highest-impact automation opportunity, design the workflow, and hand you a complete plan. No commitment required.
Most clients move to production immediately after the Discovery Sprint. You leave with a complete plan on your actual documents either way.
AUTOMATED WORKFLOWS BY INDUSTRY
Behind every manual workflow, there is a document waiting to be understood. Here is what we automate.
These are production systems, not demos. Each one eliminates a specific manual workflow for a real business operation.
Ready to Start
Find the workflow that fits your operation and book a call.
Insurance Claims Processing
A Top 100 European insurer was taking 10 days per claim and spending 30 minutes on manual cleanup per document. We replaced the entire manual pipeline in 3 weeks.
Claims arrive and are classified automatically
Claims come in across mobile uploads, email PDFs, scanned paper forms, and portal submissions. The system identifies the document type and routes it to the correct extraction pipeline. No manual sorting.
Data is extracted, validated, and cross-referenced
Each claim document is extracted field by field. The system validates the output against your policy database, flags missing or inconsistent data, and prepares a complete structured record ready for your systems. Handwritten forms and mixed-language documents are handled without additional configuration.
Structured data flows into your existing claims system
The validated output is delivered in the format your claims management system expects. Routing, approval escalation, and compliance logging are automated. Your team reviews decisions, not paperwork.
easybits gave us the toolkit to deploy our hardest use cases fast. The speed from proof of concept to production was unlike anything we had seen from a technology partner before.
Ready to automate your claims pipeline?
Book a Free Discovery CallInvoice and Payment Reconciliation
Invoices arrive across five channels. Bank statements arrive monthly. Nothing connects automatically. Finance teams spend hours every week doing by hand what should run without them.
Invoices are captured from every channel
Email attachments, messaging app forwards, scanned paper, portal uploads, and mobile photos. Every incoming invoice is read, extracted, and converted to a structured record with supplier name, amount, date, reference number, and line items where present.
Invoices are matched against bank statements
The system cross-references extracted invoice data against bank statement entries. Matched payments are confirmed automatically. Unmatched invoices surface in a daily summary sent to your finance team. No spreadsheet work.
Overdue items are escalated automatically
Invoices past their payment terms trigger automated alerts. Your team sees what requires action and when, without checking anything manually. The audit trail for every match and every alert is logged automatically.
Ready to automate invoice reconciliation?
Book a Free Discovery CallBank Statement Reconciliation
Bank statements are proof of payment, not expense records. Matching them line by line against invoices and purchase orders is what consumes your finance team every month. We automate the entire matching process.
Bank statements are extracted and structured
Monthly PDF bank statements from any bank are read and converted into structured line-by-line transaction records. Reference numbers, amounts, dates, counterparty names, and transaction types are extracted and normalized.
Transactions are matched against your invoices
Extracted bank transactions are cross-referenced against your invoice records. Direct matches are confirmed automatically. Partial matches and unmatched items are separated for review. Vendor name variations are handled using fuzzy matching that strips legal suffixes and handles common abbreviations.
Your finance team sees what needs attention, not a spreadsheet
The output is a reconciliation summary showing confirmed matches, pending items, and anomalies. Your team reviews exceptions, not data. The full audit trail of every match decision is logged automatically.
Ready to automate bank reconciliation?
Book a Free Discovery CallMultilingual Product Catalog Ingestion
Suppliers send product data in Arabic, English, and over 15 languages across Excel, PDF, and scanned formats. Your procurement team re-enters thousands of records manually before any item reaches your ERP. We eliminate that entirely.
Supplier files are ingested regardless of format
Excel files, PDF catalogs, scanned price lists, and emailed attachments all enter the same pipeline. Arabic, English, and over 15 other languages are read natively. Column structures that vary between suppliers are handled without manual template configuration each time a new supplier is added.
Products are classified and validated against your rules
Each product is classified by category and brand using your organisation's own naming conventions and routing rules. Items that cannot be confidently classified are flagged for review rather than guessed at. The validation step catches errors before they reach your ERP.
Clean, structured data is written directly to your ERP
The output is formatted for your specific ERP system. Each batch includes a full audit log. Your procurement team sees what was processed, what was flagged, and what was delivered, without touching a single record manually.
Ready to automate catalog ingestion?
Book a Free Discovery CallPurchase Order Processing
A 10-page purchase order with 60 line items. Standard tools miss rows, mix up quantities, and fabricate values. Staff verify every field by hand before any order can move. We process the entire document in one pass with verified accuracy across every line.
The purchase order is received and extracted in full
PDF, Excel, scanned paper, or email attachment. The full document is read, including tables with variable row counts, continuation pages, and mixed-language headers. Every line item is extracted: description, quantity, unit price, total, delivery terms, and reference numbers.
Line items are validated and processed for accuracy
Complex documents with many line items are processed to ensure no field is missed and no truncation occurs. The outputs are merged into a single clean record. Any field that cannot be extracted with confidence is flagged for human review rather than filled with an assumption.
Clean purchase order data is delivered to your system of record
The structured output goes directly into your ERP, your procurement system, or your approval workflow. Your team sees a validated order ready to act on, not a raw document to interpret.
Ready to automate purchase order processing?
Book a Free Discovery CallSupplier Onboarding
Adding a new supplier means collecting registration documents, trade licenses, bank details, compliance certificates, and signed agreements. It happens over email threads and takes days. Meanwhile the supplier cannot be activated. We automated the entire intake.
Supplier documents are submitted and identified
Trade licenses, commercial registrations, bank account letters, VAT certificates, signed agreements, and compliance declarations. Submitted by email, portal upload, or direct message. Each document is identified by type and extracted into the correct fields without manual sorting.
Information is validated and cross-referenced
The system checks that all required documents are present, that extracted details match across documents, and that expiry dates on certifications are within acceptable ranges. Discrepancies and missing items are flagged automatically.
Complete supplier record is delivered for activation
A validated, structured supplier record is ready for your procurement or ERP system. Activation can happen the same day documents are received. The full audit trail for every document submitted and every validation decision is logged for compliance review.
Ready to automate supplier onboarding?
Book a Free Discovery CallCustoms and Trade Documentation
Bills of lading, customs declarations, and shipping manifests arrive from multiple carriers in multiple formats. Every shipment requires manual data entry before goods can be cleared and inventory updated. We extract, validate, and deliver that data automatically.
Shipping documents are captured from any source
Email attachments, carrier portals, and scanned paper bills of lading. Customs declaration forms, packing lists, and shipping manifests in Arabic, English, or mixed — over 15 languages supported. Each document is identified by type and routed to the correct extraction logic.
Goods, quantities, values, and reference numbers are extracted
Every field required for customs clearance and inventory update is extracted: HS codes, declared values, country of origin, consignee details, port information, and line-item quantities. Validation rules flag discrepancies before they reach customs.
Structured data flows into your inventory and clearance systems
Clean structured output is delivered in the format your logistics or ERP system expects. Clearance documentation is ready for submission without manual transcription. Inventory records are updated automatically on confirmed shipments.
Ready to automate customs documentation?
Book a Free Discovery CallHR Document Onboarding
A new hire joins. HR collects identity documents, a signed contract, bank details, compliance forms, and certifications. Each one arrives in a different format. Each one is processed manually and chased by email for weeks. We structured that entire flow into an automated pipeline.
New hire documents are submitted through any channel
Email attachments, mobile uploads, and scanned paper. Passports, national IDs, signed employment contracts, bank account details, and compliance declarations. Each document type is identified automatically and extracted into the correct fields.
Documents are validated and checked for completeness
The system identifies what has been received and what is still missing. Incomplete submissions trigger automatic follow-up. Valid documents are processed and their key data extracted: name, ID number, contract start date, salary terms, bank details, and required certifications.
Clean employee records are delivered to your HR system
Structured employee data is written directly to your HR platform or ERP. Your HR team sees a complete, validated record ready to activate, not a pile of emails with attachments to open and re-enter.
Ready to automate HR document onboarding?
Book a Free Discovery CallContract Extraction and Review
A lease agreement runs to 40 pages. Buried inside are the renewal date, the break clause, the escalation terms, and the liability caps. Finding them manually takes hours. Missing them creates risk. We extract every critical term automatically.
Contracts are read in full, regardless of length
PDF contracts, scanned agreements, and Word documents. Lease agreements, supplier contracts, service agreements, and employment contracts. The full document is read and all sections are processed, including schedules, appendices, and referenced exhibits.
Key terms and obligations are extracted and structured
Parties, effective dates, renewal dates, termination clauses, payment terms, escalation clauses, liability caps, and governing law. Each field is extracted with the page reference where it was found, so your team can verify any item instantly without re-reading the full document.
Structured contract data is delivered for review and storage
A clean summary of every extracted term is delivered alongside the source document. Key dates are flagged on a timeline. Renewal and expiry alerts can be triggered automatically based on extracted dates. Your legal and operations teams review decisions, not documents.
Ready to automate contract review?
Book a Free Discovery CallProcurement and Compliance Document Processing
Oil and gas operations run on documents. Purchase orders, delivery receipts, vendor invoices, inspection certificates, and compliance reports arrive daily in Arabic, English, and over 15 languages from dozens of suppliers and contractors. Every one is processed manually. Errors in extraction lead to payment delays, audit failures, and compliance exposure.
Every document is received and extracted across all formats
PDFs, scanned paper, email attachments, and portal uploads. Arabic, English, or mixed — over 15 languages handled natively. Purchase orders with 60-plus line items, multi-page inspection certificates, and structured compliance reports are all processed through the same pipeline with no format exceptions.
3-way match runs automatically across PO, receipt, and invoice
Every invoice is validated against its corresponding purchase order and delivery receipt. Quantity mismatches, price deviations, and missing fields are flagged before payment is processed. Discrepancies that exceed defined thresholds are routed for human review automatically.
Structured data is written directly to your systems
Extracted and validated fields flow directly into your ERP, procurement system, or compliance database. No re-typing. No copy-paste. Every transaction logged with a full audit trail that can be reviewed at any point.
Ready to automate your procurement workflows?
Book a Free Discovery CallDocument Classification and Invoice Automation
Property management companies process thousands of documents per month. Lease agreements, maintenance invoices, utility bills, insurance certificates, and inspection reports all arrive as scans with no metadata. Someone has to open each file, decide what it is, name it, and file it in the right location. Hours disappear every week across an entire portfolio.
Every scanned document is classified the moment it arrives
The system reads the document, identifies its type (lease, invoice, certificate, maintenance report, or other), and assigns the correct folder, filename, and metadata instantly. No manual review required for standard document types.
Invoices are extracted and matched to the correct property and cost centre
Vendor name, invoice number, line items, amounts, and due dates are extracted from every invoice regardless of layout or language. Each is matched to its property reference and cost centre before being written to the accounting system.
Processed data flows directly into the DMS and accounting system
No re-typing. No copy-paste. The system connects to your existing DMS (including EcoDMS) and writes the structured output directly. Every classified document and every extracted invoice is traceable with a full audit log.
The classification accuracy is remarkable, and the integration into EcoDMS was seamless. This is the kind of automation our clients have been waiting years for.
Ready to automate your document management?
Book a Free Discovery CallContract Review and Clause Extraction
Legal teams and compliance officers read contracts manually to identify obligations, deadlines, liability clauses, party names, and renewal terms. A single contract review takes 2 to 4 hours. A portfolio of 200 contracts makes due diligence a months-long bottleneck that delays closings and exposes companies to missed obligations.
Every contract is uploaded and all key clauses are extracted in full
PDFs, scanned paper, digitally signed documents, and multi-page agreements. Party names, effective dates, expiry dates, termination clauses, payment terms, liability caps, governing law, and renewal conditions are all extracted in a single pass regardless of contract format or jurisdiction.
Risk flags and anomalies are surfaced automatically
Non-standard clauses, missing definitions, and high-risk provisions are flagged for legal review. Renewal deadlines and obligation trigger dates are extracted and passed directly to your calendar or compliance system so nothing is missed.
Structured contract data is written to your contract management system
All extracted fields are written directly to your contract repository, CRM, or legal management system. Teams access a clean, searchable record for every agreement without ever opening the source document again.
Ready to automate your contract review?
Book a Free Discovery CallAI-Powered Exam Grading Co-Pilot
A teacher with 30 students spends 4 to 6 hours grading a single exam set. Feedback arrives days later, too late to change how a student studies for the next assessment. Manual grading costs 15 to 25 euros per hour of teacher time and produces feedback that is neither immediate nor consistent across the same marking scheme.
Every submission is received and all answers are extracted in full
PDF, photo, scanned paper, or typed submission. The full document is read including handwritten answers, multi-page responses, and mixed question formats. Every answer is extracted: open questions, multiple choice, calculations, and short-form writing.
Answers are evaluated and every error is explained with reasoning
Each response is compared against the marking scheme. Incorrect answers are flagged with a step-by-step explanation of why the answer is wrong and what the correct reasoning looks like. Any answer the system cannot grade with full confidence is sent for teacher review, never guessed.
Personalised feedback and the final grade are delivered instantly
Each student receives a structured report: their score, a breakdown by topic, and targeted practice suggestions based on where they lost marks. Teachers receive a class-level overview showing which concepts need more attention, giving them more time for individual coaching instead of paperwork.
Ready to automate your exam grading?
Book a Free Discovery CallTender and Bid Intelligence
Most organisations miss more opportunities than they win because the analysis burden is too high. A 200-page government tender takes a team days to read, score, and respond to. By the time a bid/no-bid decision is made, submission windows are already closing.
Every tender document is ingested and its requirements extracted in full
RFP PDFs, portal downloads, and emailed tenders are all read in one pass. The system extracts eligibility criteria, deliverables, submission deadlines, evaluation criteria, and any mandatory certifications or exclusions. Nothing buried in appendices is missed.
Each requirement is scored against your capability profile
The extracted requirements are matched against your defined strengths, past project data, and compliance status. A structured scoring matrix is generated automatically, showing where you are strong, where you need to address gaps, and whether the opportunity clears the minimum threshold for pursuit.
A bid/no-bid brief is delivered, ready for decision in minutes
Decision-makers receive a one-page brief: the opportunity summary, a fit score, the key risks, and a recommended go/no-go position. If the decision is go, a first-draft compliance matrix is generated for the bid team. The entire process that once took days is completed before the coffee cools.
Ready to stop missing tender opportunities?
Book a Free Discovery CallInventory Reorder Automation
Manual stock management means the team only finds out a product has run out after a customer asks for it. By then the sale is already lost. At the same time, slow-moving lines sit occupying shelf space and working capital for months.
Stock levels are monitored continuously against defined reorder thresholds
The system connects to your POS or ERP and monitors every SKU in real time. When a product drops to its reorder point, the trigger fires immediately. No one needs to run a weekly stock report or remember to check a spreadsheet.
A purchase order is generated and sent to the supplier automatically
For each triggered SKU, the system generates a complete purchase order using your supplier master data, preferred order quantities, and lead times. The PO is sent directly to the supplier via email or EDI. Your buying team receives a confirmation, not a task.
Slow-movers are flagged separately for review and action
Products that have not sold within a defined period are flagged in a separate report with the current stock position and a markdown recommendation. Decisions about promotions or clearance are made with data, not guesswork. The same system that prevents stockouts also prevents working capital being tied up in dead stock.
Ready to stop running out of stock?
Book a Free Discovery CallDelivery Route Optimization
When route planning is done manually, drivers follow the same paths they know rather than the most efficient ones. Every extra kilometer driven adds to fuel cost, wear, and the chance of missing a delivery window. For a fleet of 30 vehicles, the inefficiency compounds into significant weekly losses.
All orders for the day are collected and structured for optimization
Delivery orders are pulled from your order management system or entered manually. Each one is structured with address, time window, weight, and priority. The system has a complete picture of the day before any driver leaves the depot.
Routes are calculated and assigned to each vehicle automatically
The optimization engine factors in traffic patterns, delivery windows, vehicle capacity, driver hours, and fuel efficiency. It calculates the most efficient route for each vehicle and assigns stops in the correct order. What previously took a dispatcher an hour is done in under two minutes.
Driver manifests are generated and sent digitally
Each driver receives a structured manifest with their route, stop order, estimated times, and customer contact details. Changes to orders or drop failures can be re-optimized mid-day without manual rework. Your logistics team manages exceptions, not the entire schedule.
Ready to stop burning fuel on inefficient routes?
Book a Free Discovery CallVIP Client Relationship Automation
High-value retail customers generate a disproportionate share of revenue. But they receive the same generic newsletter as everyone else, because the team has no system to track individual purchase history and act on it at the right moment. Personal relationships do not scale when they depend entirely on individual staff memory.
Each VIP customer profile is built and kept current automatically
The system connects to your CRM or POS and builds a structured profile for each high-value customer: their purchase history, preferred brands, average spend, last visit date, and any preferences recorded by staff. The profile updates automatically after every transaction.
Trigger-based outreach is generated and sent at the right moment
When a new arrival matches a customer's known preferences, a personalized message is generated and sent. When a customer has not visited in a defined number of days, a re-engagement message goes out. On birthdays, anniversaries, or special occasions, the system fires a personal note without anyone needing to remember to send it.
Staff are briefed before high-value clients visit
When a VIP books an appointment or the system predicts a visit based on their pattern, floor staff receive a brief: who is coming, what they bought last, what is new that might interest them, and any notes from previous visits. The personal service that used to depend on one staff member's memory is now available to the whole team.
Ready to make every VIP client feel known?
Book a Free Discovery CallSeasonal Demand Forecasting
Seasonal businesses know demand will spike. But the question of exactly when, for which products, and by how much is answered differently every year based on whoever is doing the buying that cycle. Over-ordering creates waste. Under-ordering means empty shelves during peak revenue periods.
Historical sales data, calendar events, and external signals are combined
The system ingests your sales history by SKU, product line, and location. It maps that history against calendar events: Ramadan, Eid, Christmas, school terms, national holidays, and any product-specific patterns. External signals like weather forecasts and promotional calendars can be added to improve accuracy further.
A demand forecast is generated by category, 4 to 6 weeks ahead
The model produces a forward-looking demand estimate by product category for each location or channel. Confidence intervals are included so buyers know where the forecast is strong and where it needs manual review. The output is structured as a procurement brief, not a spreadsheet to be interpreted.
Procurement orders are generated from the forecast automatically
For high-confidence forecast lines, purchase orders are generated using your supplier lead times and order quantities. The buying team reviews the orders rather than creating them. The entire cycle from sales data to confirmed purchase orders runs in hours, not weeks of manual planning.
Ready to stop guessing what to order each season?
Book a Free Discovery CallShipment Disruption Monitor
When shipping routes are disrupted, freight teams find out through a client complaint or a missed delivery, not through proactive monitoring. By then the options are limited and the damage to the relationship is already done. Real-time visibility is the difference between managing a disruption and reacting to it.
All active shipments are monitored continuously against live data feeds
The system connects to your freight forwarder APIs, vessel tracking data, and airline cargo systems. Every inbound and outbound shipment is tracked in real time. Port congestion, vessel delays, flight cancellations, and customs holds are detected as they happen.
At-risk shipments are flagged and rerouting options are generated automatically
When a shipment is identified as delayed or at risk, the system immediately calculates the impact: which orders are affected, by how many days, and what alternative routing options are available. The rerouting analysis is presented as a structured recommendation, ready for your operations team to act on.
Clients and stakeholders are notified automatically
For confirmed delays, client notification drafts are generated and sent on approval. Status updates for affected shipments go out without anyone needing to call the freight forwarder for updates. Your team handles the decisions, not the information gathering.
Ready to stop finding out about delays from your clients?
Book a Free Discovery CallLease Abstraction and Renewal Tracking
A lease portfolio tracked in spreadsheets will eventually cost money. Renewal options expire unexercised. Break clauses are missed. Obligations on maintenance, insurance, and reporting surface as disputes rather than planned activity. The problem scales directly with the number of properties under management.
Every lease document is read in full and all key terms are extracted
PDFs, scanned agreements, and digital leases are all processed. Commencement dates, expiry dates, renewal options with their deadlines, break clauses, permitted use restrictions, service charge caps, rent review mechanisms, and landlord or tenant obligations are extracted from each document and structured into a consistent record.
Upcoming dates and obligations are mapped onto a tracked calendar
Every critical date is surfaced: lease expiry, rent review date, break clause exercise window, renewal option deadline, and any notice period required. Alerts are configured to fire at defined lead times — 6 months, 3 months, 30 days — so renewal decisions are always made with time to negotiate rather than under deadline pressure.
The full portfolio is available as a structured, searchable dataset
The extracted data feeds into a clean portfolio overview. Filtering by expiry date, break clause opportunity, or property type takes seconds. The same data feeds any reporting or compliance requirement without anyone needing to re-read the source documents. Legal and finance teams work with structured data, not 50-page PDFs.
Ready to stop managing leases from a spreadsheet?
Book a Free Discovery CallCV Screening and Candidate Shortlisting
A corporate job posting generates an average of 250 applications. Manually reviewing each one to the standard needed to make a confident shortlisting decision takes 20 to 30 hours of recruiter time per role. Most CVs are skimmed in under 10 seconds. Strong candidates in non-standard formats are missed entirely.
Every application is read in full and structured into a consistent profile
CVs in PDF, Word, email body, and scanned format are all processed. Each candidate profile is built from the extracted data: years of experience, skills, educational background, previous employers, seniority levels, and any specific qualifications required for the role. The output is consistent regardless of how the original CV was formatted.
Candidates are scored against the role requirements automatically
A scoring model matches each candidate against the job specification: mandatory criteria, preferred experience, seniority fit, and any deal-breaker qualifications. Candidates are ranked from highest to lowest match. The model flags the specific reasons a candidate scores high or low, so the reviewer can verify the decision rather than remake it.
A shortlist brief is delivered, ready for the hiring manager
The top candidates are presented in a ranked shortlist with a profile summary and score rationale for each. Interview scheduling links can be sent automatically to shortlisted candidates. The hiring manager receives a structured brief they can act on immediately, without waiting for a recruiter to compile it manually.
Ready to stop spending a week screening each role?
Book a Free Discovery CallCorporate Travel Policy Compliance
Unmanaged travel is consistently 15 to 25 percent more expensive than managed travel. The gap is not because employees are being unreasonable. It is because policy rules are buried in a document no one reads, and no one checks bookings against them before the ticket is issued.
The company travel policy is read and its rules are extracted into a structured compliance model
The policy document is processed once. Maximum fare classes by route type, permitted hotel categories, advance booking requirements, approved suppliers, per diem limits, and approval thresholds are all extracted and structured into a live compliance ruleset. Policy updates are re-processed automatically.
Every booking request is validated against the policy before confirmation
When a booking is submitted, the system checks it against the compliance model. If a business class ticket is requested on a route where economy is the policy, the booking is flagged with the specific rule it breaks before any money is spent. Compliant bookings are confirmed. Exceptions route to the appropriate approver.
Monthly compliance reports are generated automatically for finance
At the end of each period, a structured report shows total travel spend, compliance rate by department, total policy exceptions, and estimated savings versus unmanaged benchmark rates. Finance teams have the data to identify spend patterns and tighten policy where it is being consistently circumvented.
Ready to close the gap between your travel policy and your travel spend?
Book a Free Discovery CallMulti-Entity Financial Report Consolidation
When a business runs multiple subsidiaries, the monthly close becomes a two-week project. Each entity exports data in a different format, with different chart of accounts, different currencies, and different conventions for naming the same thing. Finance teams spend most of their time on data wrangling, not analysis.
Data is pulled from each entity's system and normalized into a consistent structure
The system connects to each subsidiary's accounting platform or ingests their standard exports. Currency conversion, chart of accounts mapping, and intercompany eliminations are applied automatically using configured rules. The data that previously required manual reformatting is clean and consistent before any human sees it.
Variances against budget and prior period are calculated and flagged automatically
Once consolidated, the system compares actuals against budget and prior period for every line. Items that exceed defined variance thresholds are highlighted automatically. The finance team reviews the flagged items rather than hunting through the numbers for things that look wrong.
The board report is assembled with narrative commentary drafted by AI
A structured management report is generated in your standard format. Key figures, variance explanations, and forward-looking commentary are drafted from the consolidated data. The finance director reviews and edits the narrative rather than writing it from scratch. The process that previously took a week is completed in a day.
Ready to close the books in a day instead of a week?
Book a Free Discovery CallAuction Catalogue Generation
Cataloguing a 200-lot auction manually takes two full days. Each lot needs to be photographed, researched, described, valued, and assigned to a category. The bottleneck is not the auction itself but the time required to get it ready. Volume is directly limited by how many lots a team can catalogue in a week.
Lot photos and any available spec data are submitted to the system
Images are uploaded from any device. Alongside each photo, available reference data is submitted: item type, condition notes, any provenance documents, purchase records, or technical specifications. The system reads everything provided and identifies the item type from the image if no reference data is available.
A complete catalogue entry is generated for each lot automatically
For each lot, the system generates a formatted description, a suggested category and sub-category, recommended search tags, condition notes, and a valuation range based on comparable sales. The description is written to the house style and length. Multiple language versions can be generated in the same pass.
Entries are reviewed and approved, ready for publication
The team reviews generated entries rather than writing them. Corrections are made where needed. Approved lots are published directly to the auction platform. A 200-lot sale that previously took two days is ready for bidder preview in under five hours, with the same team.
Ready to run more sales with the same team?
Book a Free Discovery CallWorker Accommodation Management
A large worker accommodation site has hundreds of residents, daily maintenance requests, weekly compliance obligations, and continuous supply needs. Managing it manually requires significant administrative overhead — and regulatory reporting is always a reactive scramble rather than a planned output.
Maintenance requests are received, categorized, and routed automatically
Requests submitted through any channel — app, WhatsApp, paper form, or phone — are ingested and classified by type: plumbing, electrical, HVAC, cleaning, or general. Each is routed to the correct contractor or maintenance team based on your defined rules. Response time commitments are tracked automatically from the moment of submission.
Occupancy data is tracked and compliance reports are generated on schedule
Resident records, room assignments, check-in and check-out events, and capacity utilization are maintained in a structured system. At the end of each period, compliance reports required by labor authorities are assembled from the live data and formatted for submission. The process that previously took a team two days is completed overnight.
Supply reordering is triggered automatically based on consumption rates
Consumables — cleaning materials, catering supplies, linen, maintenance parts — are tracked against defined par levels. When stock reaches the reorder threshold, a purchase order is generated and sent to the supplier. Your facilities manager reviews the orders rather than manually checking store rooms and raising requisitions.
Ready to run your accommodation site with half the admin?
Book a Free Discovery CallAI Product Advisor Chatbot
When a customer asks which moisturizer suits oily skin, or which suitcase fits in overhead compartments, the answer exists in your product catalog. But it takes a staff member to find it and reply. At scale, routine product queries consume hours of team time every day — time that could be spent on customers who need a human.
The product catalog is ingested and structured as the chatbot's knowledge base
Your complete catalog — product descriptions, specifications, ingredients, size charts, compatibility notes, and any existing FAQ content — is loaded and structured. The chatbot knows your range in full and can match customer questions to the right products without any manual scripting or keyword rules.
Customer queries are answered instantly, 24 hours a day
When a customer messages via WhatsApp or the website chat, the system reads the question and generates a specific, accurate answer from the catalog. Product recommendations include the key reasons they match the customer's stated need. The response arrives in seconds, in the customer's language. Arabic, English, and over 15 languages are handled natively.
Complex queries and purchase intent are escalated to a human automatically
Questions the chatbot cannot answer with confidence — bespoke requests, complaints, or purchase intent signals above a defined threshold — are flagged and transferred to a human agent with full context. Staff handle the cases that benefit from human judgment. Routine queries never reach them.
Ready to answer every product question instantly?
Book a Free Discovery CallBroker Submission Validation and Routing
Insurance operations teams receive proposals and endorsement requests from brokers every day across multiple channels. Without automation, one person opens every PDF, checks payment dates, identifies endorsement type, decides whether underwriter sign-off is required, and routes it manually. No audit trail. No consistency. No ceiling on how much work accumulates when volume grows.
Every submission is received and classified the moment it arrives
Documents arrive by email attachment, web form upload, or direct PDF submission. All three entry points feed the same pipeline. The system reads each document immediately, identifies the type, extracts the folio and policy reference, and routes it to the correct extraction pipeline. Policy copies are rejected at this stage before any further processing runs.
Four parallel pipelines extract every relevant field
Identity, payment, and endorsement data are extracted in parallel using narrow, typed schemas. Each pipeline processes only the fields it owns, so cross-section fabrication is structurally impossible. Payment dates, broker and insured identity, endorsement type, and authorization status are all extracted simultaneously. A coverage summary is generated automatically for each submission.
Seven deterministic rules run and every outcome is logged
Retroactivity thresholds, payment date rules, direct debit completeness, endorsement authorization requirements, and modification review rules all run on every document without exception. Each produces a specific outcome code: Pass, Needs Underwriter Review, or Fail. Failures trigger an automated return notification to the broker. Every decision is written to a timestamped audit log, permanently.
Ready to automate your broker submission workflow?
Book a Free Discovery Call